Profil Center

General

The Profile Center shows an overview about the numbers of profiles created in Umbrella Faces. Additionally it informs about publishing errors (synchronisation errors), provides the opportunity to Import/Export CSV-File for one, several or all travellers related to company profiles, provides a possibility to mass-synchronize profiles and to send mass-credentials. Some functions are not available for every user.

Layout

Section 'Travel Agency'

Overview about the number of all company and traveller profiles available in "your agency" at Umbrella Faces.

Field	Description
No. of companies	The count of all company profiles created in Umbrella Faces are displayed.
No. of travellers	The count of all traveller profiles created in Umbrella Faces are displayed.

Section 'Publishing Errors'

Publishing errors may occur when creating profiles manually in the user Interface. It is important to identify any such publishing error during/after a CSV Upload. A list of all errors is shown including a hyperlink, which leads directly to the incorrect profile.

Field	Description
Company	List of all companies with a publishing (synchronisation) error including the related system (e.g. Amadeus CSX) and error message (e.g. Record locater not found)
Traveller	List of all travellers with a publishing (synchronisation) error including the related system (e.g. AeTM) and error message (e.g. Login name not found).

Section 'Publishing'

Publishing can be used to save all profiles, either the erroneous (see publishing errors), all company and traveller profiles and travellers from a specific company. Publishing all travellers and/or companies could have an enormous impact to your profiles.

Field	Description
Travellers of	Save (publishing) all travellers of a specific company
All erroneous	Save (publishing) all errors, which are displayed in the section error publishing
All companies	Save (publishing) all company profiles
All travellers	Save (publishing) all traveller profiles

Section 'Send Credentials'

Credentials can be send to all profiles or arrangers of specific company profiles

Field	Description
Company	Search for the company profile
All profiles	Send credentials to all profiles (traveller, arranger, approver) of the specified company
All arrangers	Send credentials to all arrangers of the specified company

Section 'Import/Export'

Export

The Export function allows to download all companies or traveller profiles from one or multiple companies via CSV File.

Field	Description
Company	Insert a specific company for the CSV-File download
Add new	Add additional companies, which should be part of the CSV-file download
Travellers (CSV)	Click to start the download of travellers of a specific company into a CSV-file
All travellers (CSV)	Click to download all travellers of your agency into a CSV-file
All companies (CSV)	Click to download all companies of your agency into a CSV-file

Import

The Import function allows to upload via CSV file, from Amadeus CSX or AeTM.

Field	Description
Import Opiton	CSV: upload companies or traveller profiles from multiple companies via CSV File. Traveller profiles form a single profile has to be imported in the company Profile! Amadeus CSX: upload Company including all associated traveller profiles form Amadeus CSX AeTM: upload all traveller form AeTM for a specific Company
	CSV
Upload from CSV	Upload the CSV-file for 'travellers' or 'companies'
	Amadeus CSX
Agency	Select relevant travel agency
System	Amadeus CSX
Profile no.	Amadeus company profile record locator
Office ID	Amadeus Office Id in which the company profile belongs to.
Org-ID.	Amadeus Organisation Id (optional)
Bulk company upload	The activation of the checkbox and the click on <Import> will provide a list of all existing company profiles in the Amadeus Office ID. In this step every single company profile is de- or selectable. Please note that a mass upload will take some time (approx. 1000 profiles / 15 minutes). The upload will import all company profiles with their associated traveller profiles.
Import	Click on Import will upload the company and all associated traveller profiles. A username for the traveller profile will be automatically created <first name>.<sure name>@<company short name> Following Amadeus CSX prefix can be processed: RM, RC, RX, AP, OS, FT, ES , FK, NM, PAS, PIV, PID, SR DOCS, PBD, PHI, PCI
	AeTM
Agency	Select relevant travel agency
Company	Select relevant company. Company needs at least a setup in the AeTM Site-Code, Main Group and Travel Group.

CSV-File - Description 'Travellers'

The download of travellers in a CSV File includes following information.

General: In some fields more than one input is possible. In this case the columns contain the value “0”. Enter more values by adding the numbers behind the value.

Example: Enter 3 Frequent Flyer numbers in the CSV-File

first number	flightmemberships0.alliance
second number	flightmemberships1.alliance
third number	flightmemberships3.alliance

Standard Fields

The CSV file will always include the standard fields of Umbrella Faces. Also with specific custom developments (circle) the standard fields are shown. If none configured fields in a circle are uploaded, than the values will be ignored.

Column	Description	Values/Actions
metadata.action	Action	SAVE DELETE
uuid	Database No.	Blank if new profile
username	Faces Username
email	E-Mail Address
language	User language	en_GB = english (United Kingdom) de_AT = german (Austria) de_DE = german (Germany) de_CH = german (Switzerland) fr_CH = French (Switzerland) nl_BE = Dutch (Belgium) nl_NL = Dutch (Netherlands) IT_IT = Italian (Italy) es_ES = Spainish (Spain)
company.uuid	Database No. Company
gender	Gender	MR MRS
title	Title	DR PROF
name	Surename
middlename	Middlename
firstname	Firstname
birthdate	Date of birth	Format = dd.mm.yyyy
nationality	Citizenship	2-letter-country-code e.g. CH
additionalFormOfPayment	Other forms of payment	CASH INV
hotelGuarantee	Hotel guarantee	T/00 = 1st Traveller credit card T/01 = 2nd Traveller credit card T/02 = 3rd Traveller credit Card C/00 = 1st Company credit card C/01 = 2nd Company credit card C/02 = 3rd Company credit card
carGuarantee	Guarantee rental car	T/00 = 1st Traveller credit card T/01 = 2nd Traveller credit card T/02 = 3rd Traveller credit Card C/00 = 1st Company credit card C/01 = 2nd Company credit card C/02 = 3rd Company credit card
webcard	Webcard	T/00 = 1st Traveller credit card T/01 = 2nd Traveller credit card T/02 = 3rd Traveller credit Card C/00 = 1st Company credit card C/01 = 2nd Company credit card C/02 = 3rd Company credit card
phoneBusiness	Phone Business
phonePrivate	Phone private
phoneMobile	Mobile
receivedocs	Itinerary / e-ticket (yes/no)	true false
preferredSeat	Seat Request	A = Aisle W = Window
smoker	Smoker	true false
traveller	Traveller	true false
arranger	Arranger / Assistance	true false
approver	Approver	true false
comment	general.comment
company.recordlocator	Company / Profile no.
company.uuid	Company / uuid
company.name	Company / Company Name
railExtension.delivery	Rail information / Delivery	BAHNTIX ONLINE PAPERTICKET BAHNTIX
railExtension.wagonType	Rail information / Wagontype	COMPARTMENT PREFER_WIDEBODY REQUIRE_WIDEBODY SINGLE TABLE
railExtension.wagonExtraType	Rail information / Wagon extra	PHONEAREA QUIETAREA
railExtension.seatpref	Rail information / Seat	AISLE WINDOW
railExtension.railclass	Rail information / Class	FIRST SECOND
railExtension.identification	Rail information / Identification	BANKCARD PERSONALCARD RAILCARD
railExtension.idInfo	Rail information / Bank card
railExtension.railCards0.cardtype	Railcard / Card	Rail: Amadeus_Germany BAHNBONUS = DB bahn.bonus BONUSCARD = DB Bonuscard Business DB100 = DB BahnCard 100 DB25 = DB BahnCard 25 DB25_BUSINESS = DB BahnCard 25 Business DB50 = DB BahnCard 50 DB50_BUSINESS = DB BahnCard 50 Business SBB_GA = GA Travelcard / Swisspass SBB_HALFPRICE = Halfprice Card (excl. RailPlus) / Swisspass SBB_HALFPRICE_RAILPLUS = Halfprice Card (incl. RailPlus) / Swisspass Rail: Amadeus_Rail SNCF_JEUNE SNCF_SENIOR SNCF_WEEKEND SNCF_CFF50 SNCF_CLUBTCP SNCF_FAM30 SNCF_FAM40 SNCF_FAM50 SNCF_FAM75 SNCF_EUROSTAR SNCF_FORFAIT SNCF_FR_MILITARY SNCF_FREQ50 SNCF_FREQ_INTERMED SNCF_CARD SNCF_CLUB SNCF_PLUS THALYS_LYS THALYS_CORP
railExtension.railCards0.cardnumber	Railcard / Number
railExtension.railCards0.cardExpiration	Railcard / Expiration	Format = dd.mm.yyyy
residentExtension.area	Resident information / Resident Discount	CANARY BALEARIC CEUTA MELILLA
residentExtension.areaCode	Resident information / Area/Post Code	post code (numbers)
residentExtension.cardType	Resident information / National Identity Card type	NATIONAL_ID MINOR_RESIDENT RESIDENT_CARD TEMP_RESIDENT
residentExtension.cardNumber	Resident information / National Identity Card number
residentExtension.firstSurname	Resident information /
residentExtension.secondSurname	Resident information /
flightmemberships0.alliance	Frequent flyer / Airline	2-letter-airline-code e.g. SR (Swiss)
flightmemberships0.membernumber	Frequent Flyer / Number
flightmemberships0.additionalinfo	Frequent Flyer / PIN
hotelmemberships0.alliance	Hotel Program / Hotel chain	2-letter-hotel-code e.g. RT (Accor Hotel)
hotelmemberships0.membernumber	Hotel Program / Customer Number
hotelmemberships0.additionalinfo	Hotel Program / Customer Request
carmemberships0.alliance	Car Program / Company	2-letter-car company-code e.g. ZE (Herz)
carmemberships0.membernumber	Car Program / Customer Number
carmemberships0.additionalinfo	Car Program / Customer Request
passports0.country	Passport / Country	2-letter-country-code e.g. CH
passports0.number	Passport / Number
passports0.issuedate	Passport / Issue date	Format = dd.mm.yyyy
passports0.issueplace	Passport / Issue place
passports0.expiration	Passport / Expires	Format = dd.mm.yyyy
visa0.country	Visa Information / Country	2-letter-country-code e.g. RU
visa0.number	Visa Information/ Number
visa0.issuedate	Visa Information / Issue date	Format = dd.mm.yyyy
visa0.issueplace	Not available in the user interface
visa0.expiration	Visa Information / Expires	Format = dd.mm.yyyy
visa0.multiPurposeInt	Visa Information / Entry type	0 = - 1 = single entry 2 = double entry 3 = multiple entry
employeecards0.country	Identification cards / Country	2-letter-country-code e.g. CH
employeecards0.number	Identification cards / Number
employeecards0.issuedate	Not available in the user Interface
employeecards0.issueplace	Not available in the user Interface
employeecards0.expiration	Not available in the user Interface
arrangercontacts0.contact	Administration / Arranger / Assitance	Arrangers email address
arrangercontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
approvercontacts0.contact	Administration / Approver	Approvers email address
approvercontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
emergencycontacts0.firstname	Emergency Contact / First Name
emergencycontacts0.lastname	Emergency Contact / Surname
emergencycontacts0.email	Emergency Contact / E-Mail
emergencycontacts0.phone	Emergency Contact / Phone
emergencycontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
sortedTravelGroups0.groupId	Travel groups / Main travel group	community code e.g. ABCDABCD (AeTM) or Location, Division (cytric)
sortedTravelGroups0.role	Travel groups / Role	Cytric: USER = User TRAVELER = Booker PRINCIPAL_TRAVEL_ARRANGER = Travel Arranger (all) APPOINTEDTRAVEL_ARRANGER = Travel Arranger (restricted) TRAVEL_ARRANGER = Travel Arranger TRAVEL_ARRANGER_RESTRICTED_PM = Travel Arranger (restricted with Profile Admin) TRAVEL_APPROVER = Trip Approver AeTM: ADMINISTRAOR TRAVELER PRINCIPAL_TRAVEL_ARRANGER APPOINTEDTRAVEL_ARRANGER TRAVEL_APPROVER FALLBACK_APPROVER
sortedTravelGroups1.groupId	Travel groups / Further travel group
sortedPublishStates0.id.publishtarget	Target system	CSX = Amadeus GALILEO_WS = Galileo AETM = Amadeus e-travel management
sortedPublishStates0.recordlocator	Target system identification number/name	Amadeus = Profile record locator Galileo = Profile Name AeTM = Login Name if cell is blank, a new profile in the target system will be created if cell contains value, the existing profile in the target system will be synchronised
sortedPublishStates0.internallocator	Target System additional number/name	AeTM = traveller id

Only for import, no export available

Column	Values/Actions
sortedCreditcards#.type	Credit card vendor (VI, AX, CA etc.)
sortedCreditcards#.numberMasked	Credit card number
sortedCreditcards0.expiration	Credit card expiry
sortedCreditcards0.publishAsFop	TRUE = use as form of payment FALSE = not use as form of payment

Custom fields 'Single Company CSV file'

Depending on the setup in ‚my agency‘ and in 'company setup' the CSV-file download will include generic data.

column	Description
mergedgroups:general.header_general:0.value	Section 'General'
mergedgroups:company.header_agency:0.value	Section 'Your Agency'
mergedgroups:traveller.adminheader:0.value	Section 'Administration'
mergedgroups:general.header_prefs:0.value	Section 'Preferences'
mergedgroups:traveller.papersheader:0.value	Section 'Travel documents'
genericgroups0.fields0.value	Section '-custom-' e.g. Reference Details

Custom fields 'Multiple Company CSV file'

Depending on the setup in ‚my agency‘ and in 'company setup' the CSV-file will include generic data. The 'Multiple Company CSV-file' contains other column identifiers compared to the 'Single Company CSV-file'. All custom fields are named with 'allgroups0.fields0.value' in a numeric row. The custom fields from a company setup are highlighted with a ‘!’ in column 2 followed by the given name of the field.

Example:

	my agency custom fields	company setup custom fields
CSV column 1	allgroups0.fields0.value	allgroups1.fields0.value
CSV column 2	Contract Details	!Staff No. for Umbrella

The '!' in front of the named field 'Staff no. for Umbrella' identifies the column as a company setup custom field

CSV-File - Description 'Companies'

The download of companies in a CSV File includes following Information

Column	Description	Values/Actions
recordlocator	Profile no.	Amadeus CSX Profil Recloc
uuid	Database number	Blank if new profile
externalnr	Customer no.
name	Company Name
shortname	Short Name
emailDelivery	Email delivery	EMAIL = Amadeus Mail EMAILPLUS = Amadeus Fax and Email plus
travellerFop	Personal Cards	FP_AND_GUARANTEE = FP and Guarantee GUARANTEE_ONLY = Guarantee only NONE = none
additionalFormOfPayment	Other forms of payment	INV = Invoice
hotelGuarantee	Guarantee Hotel
carGuarantee	Guarantee rental car
confidential	Confidential
street	Street
street2	Street 2
zip	Zip
place	Place
country	Country	2-letter-Country-Code
phone	Phone
fax	Fax
email	Email
email2	Email 2
email3	Email 3
emailInvoiceDelivery	Email invoice delivery
receivedocs	Itinerary / e-ticket
gdsTarget	Target GDS	0 = Amadeus 3 = Galileo 999 = All
overrideGdsOffice	Travel department	Amadeus OID or Galileo PCC
overrideGdsAdditionalInfo	Travel dep. Access	Amadeus Org Id (optional) or Galileo HAP (mandatory)
gwsAgencyLocation	Agency Location	3-Letter-City-Code
aetmMainCommunity	Main Group	AeTM Home Community
hotelmemberships0.allicance	Hotel Travelguideline / Hotel Chain	2-Letter-Hotel chain-Code
hotelmemberships0.membernumber	Hotel Travelguidelines / Ratecode	3-Letter-Rate-Code
hotelmemberships0.additionalinfo	Hotel Travelguidelines / Customer Request
carmemberships0.alliance	Car Travelguidelines / Company	2-Letter-Rental Car-Code
carmemberships0.membernumber	Car Travelguidelines / Corporate discount number
carmemberships0.additionalinfo	Car Travelguidelines / Customer Reqeust
carmemberships0.additionalinfo2	Car Travelguidelines / Billing Number
airlineincentives0.alliance	Airline Companyprogram / Company	2-Letter-Airline-Code
airlineincentives0.membernumber	Airline Companyprogram / Info
sortedCreditcards0.type	Credit cards / Card type	VI = Visa AX = American Express CA = Eurocard TP = Airplus
sortedCreditcards0.numberMasked	Credit cards / Number	no Export function / only Import
sortedCreditcards0.expiration	Cerdit cards / Expiration	Format DD.MM.YYYY
sortedCreditcards0.publishAsFop	Credit cards / use as form of payment	true false

CSV Upload

Please refer to section CSV Download / Upload.

Section 'Send credentials'

Credentials can be send to all profiles or to all arrangers and to all profiles or all arranger from a specific company. The email address, which is stored at the field E-mail in the profile, will be used for sending the credentials

Field	Description
All profiles	Send credentials to all profiles (Traveller, Arranger, Approver, Profilmanager)
All arrangers	Send credentials to all arrangers
Company field	Choose the company for which credentials should be send (all profiles or all arrangers)