Profil Center

General

The Profile Center shows an overview about the numbers of profiles created in Umbrella Faces. Additionally it informs about publishing errors (synchronisation errors), provides the opportunity to Import/Export CSV-File for one, several or all travellers related to company profiles, provides a possibility to mass-synchronize profiles and to send mass-credentials. Some functions are not available for every user.

Layout

Section 'Travel Agency'

Overview about the number of all company and traveller profiles available in "your agency" at Umbrella Faces.

Field	Description
No. of companies	The count of all company profiles created in Umbrella Faces are displayed.
No. of travellers	The count of all traveller profiles created in Umbrella Faces are displayed.

Section 'Publishing Errors'

Publishing errors may occur when creating profiles manually in the user Interface. It is important to identify any such publishing error during/after a CSV Upload. A list of all errors is shown including a hyperlink, which leads directly to the incorrect profile.

Field	Description
Company	List of all companies with a publishing (synchronisation) error including the related system (e.g. Amadeus CSX) and error message (e.g. Record locater not found)
Traveller	List of all travellers with a publishing (synchronisation) error including the related system (e.g. AeTM) and error message (e.g. Login name not found).

Section 'Publishing'

Publishing can be used to save all profiles, either the erroneous (see publishing errors), all company and traveller profiles and travellers from a specific company. Publishing all travellers and/or companies could have an enormous impact to your profiles.

Field	Description
Travellers of	Save (publishing) all travellers of a specific company
All erroneous	Save (publishing) all errors, which are displayed in the section error publishing
All companies	Save (publishing) all company profiles
All travellers	Save (publishing) all traveller profiles

Section 'Send Credentials'

Credentials can be send to all profiles or arrangers of specific company profiles

Field	Description
Company	Search for the company profile
All profiles	Send credentials to all profiles (traveller, arranger, approver) of the specified company
All arrangers	Send credentials to all arrangers of the specified company

Section 'Import/Export'

The Export/Import function allows to download and upload traveller profiles from one or multiple companies via CSV File.

Field	Description
Company	Insert a specific company for the CSV-File download
Add new	Add additional companies, which should be part of the CSV-file download
Travellers (CSV)	Click to start the download of travellers of a specific company into a CSV-file
All travellers (CSV)	Click to download all travellers of your agency into a CSV-file
All companies (CSV)	Click to download all companies of your agency into a CSV-file
Upload from CSV	Upload the CSV-file
Agency	Select relevant travel agency
System	Amadeus CSX
Profile no.	Amadeus company profile record locator
Office ID	Amadeus Office Id in which the company profile belongs to.
Org-ID.	Amadeus Organisation Id (optional)
Import	Click on Import will upload the company and all associated traveller profiles. A username for the traveller profile will be automatically created <first name>.<sure name>@<company short name> Following Amadeus CSX prefix can be processed: RM, RC, RX, AP, OS, FT, ES , FK

CSV-File - Description

The download of travellers in a CSV File includes following information.

General: In some fields more than one input is possible. In this case the columns contain the value “0”. Enter more values by adding the numbers behind the value.

Example: Enter 3 Frequent Flyer numbers in the CSV-File

first number	flightmemberships0.alliance
second number	flightmemberships1.alliance
third number	flightmemberships3.alliance

Standard Fields

The CSV file will always include the standard fields of Umbrella Faces. Also with specific custom developments (circle) the standard fields are shown. If none configured fields in a circle are uploaded, than the values will be ignored.

Column	Description	Values/Actions
metadata.action	Action	SAVE DELETE
uuid	Database No.	Blank if new profile
username	Faces Username
email	E-Mail Address
language	User language	en_GB = english (United Kingdom) de_AT = german (Austria) de_CH = german (Switzerland) fr_CH = French (Switzerland)
company.uuid	Database No. Company
gender	Gender	MR MRS
title	Title	DR PROF
name	Surename
middlename	Middlename
firstname	Firstname
birthdate	Date of birth	Format = dd.mm.yyyy
nationality	Citizenship	2-letter-country-code e.g. CH
fopPublish	Form of payment	NONE OWN-CARD INVOICE
guarantee	Hotel guarantee	UNDEF = undefined PRIVAT = personal credit card FOP2 = company credit Card GHOST_1 = web card (Company Profil)
webcard	Webcard	UNDEF = undefined PRIVAT = personal credit card FOP2 = company credit Card GHOST_1 = web card (Company Profil)
phoneBusiness	Phone Business
phonePrivate	Phone private
phoneMobile	Mobile
receivedocs	Itinerary / e-ticket (yes/no)	true false
preferredSeat	Seat Request	A = Aisle W = Window
smoker	Smoker	true false
traveller	Traveller	true false
arranger	Arranger / Assistance	true false
approver	Approver	true false
railExtension.delivery	Rail information / Delivery	BAHNTIX ONLINE PAPERTICKET BAHNTIX
railExtension.wagonType	Rail information / Wagontype	COMPARTMENT PREFER_WIDEBODY REQUIRE_WIDEBODY SINGLE TABLE
railExtension.wagonExtraType	Rail information / Wagon extra	PHONEAREA QUIETAREA
railExtension.seatpref	Rail information / Seat	AISLE WINDOW
railExtension.railclass	Rail information / Class	FIRST SECOND
railExtension.identification	Rail information / Identification
railExtension.idInfo	Rail information / Bank card
railExtension.railCards0.cardtype	Railcard / Card	BAHNBONUS = DB bahn.bonus BONUSCARD = DB Bonuscard Business DB100 = DB BahnCard 100 DB25 = DB BahnCard 25 DB25_BUSINESS = DB BahnCard 25 Business DB50 = DB BahnCard 50 DB50_BUSINESS = DB BahnCard 50 Business SBB_GA = GA Travelcard / Swisspass SBB_HALFPRICE = Halfprice Card (excl. RailPlus) / Swisspass SBB_HALFPRICE_RAILPLUS = Halfprice Card (incl. RailPlus) / Swisspass
railExtension.railCards0.cardnumber	Railcard / Number
railExtension.railCards0.cardExpiration	Railcard / Expiration	Format = dd.mm.yyyy
flightmemberships0.alliance	Frequent flyer / Airline	2-letter-airline-code e.g. SR (Swiss)
flightmemberships0.membernumber	Frequent Flyer / Number
flightmemberships0.additionalinfo	Frequent Flyer / PIN
hotelmemberships0.alliance	Hotel Program / Hotel chain	2-letter-hotel-code e.g. RT (Accor Hotel)
hotelmemberships0.membernumber	Hotel Program / Customer Number
hotelmemberships0.additionalinfo	Hotel Program / Customer Request
carmemberships0.alliance	Car Program / Company	2-letter-car company-code e.g. ZE (Herz)
carmemberships0.membernumber	Car Program / Customer Number
carmemberships0.additionalinfo	Car Program / Customer Request
passports0.country	Passport / Country	2-letter-country-code e.g. CH
passports0.number	Passport / Number
passports0.issuedate	Passport / Issue date	Format = dd.mm.yyyy
passports0.issueplace	Passport / Issue place
passports0.expiration	Passport / Expires	Format = dd.mm.yyyy
visa0.country	Visa Information / Country	2-letter-country-code e.g. RU
visa0.number	Visa Information/ Number
visa0.issuedate	Visa Information / Issue date	Format = dd.mm.yyyy
visa0.issueplace	Not available in the user interface
visa0.expiration	Visa Information / Expires	Format = dd.mm.yyyy
visa0.multiPurposeInt	Visa Information / Entry type	0 = - 1 = single entry 2 = double entry 3 = multiple entry
employeecards0.country	Identification cards / Country	2-letter-country-code e.g. CH
employeecards0.number	Identification cards / Number
employeecards0.issuedate	Not available in the user Interface
employeecards0.issueplace	Not available in the user Interface
employeecards0.expiration	Not available in the user Interface
arrangercontacts0.contact	Administration / Arranger / Assitance	Arrangers email address
arrangercontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
approvercontacts0.contact	Administration / Approver	Approvers email address
approvercontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
emergencycontacts0.firstname	Emergency Contact / First Name
emergencycontacts0.lastname	Emergency Contact / Surname
emergencycontacts0.email	Emergency Contact / E-Mail
emergencycontacts0.phone	Emergency Contact / Phone
emergencycontacts0.receivedocs	Itinerary / e-ticket (yes/no)	true false
sortedTravelGroups0.groupId	Travel groups / Main travel group	community code e.g. ABCDABCD (AeTM) or Location, Division (cytric)
sortedTravelGroups0.role	Travel groups / Role	Cytric: USER = User TRAVELER = Booker PRINCIPAL_TRAVEL_ARRANGER = Travel Arranger (all) APPOINTEDTRAVEL_ARRANGER = Travel Arranger (restricted) TRAVEL_ARRANGER = Travel Arranger TRAVEL_ARRANGER_RESTRICTED_PM = Travel Arranger (restricted with Profile Admin) TRAVEL_APPROVER = Trip Approver AeTM: ADMINISTRAOR TRAVELER PRINCIPAL_TRAVEL_ARRANGER APPOINTEDTRAVEL_ARRANGER TRAVEL_APPROVER FALLBACK_APPROVER
sortedTravelGroups1.groupId	Travel groups / Further travel group
sortedPublishStates0.id.publishtarget	Target system	CSX = Amadeus GALILEO_WS = Galileo AETM = Amadeus e-travel management
sortedPublishStates0.recordlocator	Target system identification number/name	Amadeus = Profile record locator Galileo = Profile Name AeTM = Login Name if cell is blank, a new profile in the target system will be created if cell contains value, the existing profile in the target system will be synchronised
sortedPublishStates0.internallocator	Target System additional number/name	AeTM = traveller id

Custom fields 'Single Company CSV file'

Depending on the setup in ‚my agency‘ and in 'company setup' the CSV-file download will include generic data.

column	Description
mergedgroups:general.header_general:0.value	Section 'General'
mergedgroups:company.header_agency:0.value	Section 'Your Agency'
mergedgroups:traveller.adminheader:0.value	Section 'Administration'
mergedgroups:general.header_prefs:0.value	Section 'Preferences'
mergedgroups:traveller.papersheader:0.value	Section 'Travel documents'
genericgroups0.fields0.value	Section '-custom-' e.g. Reference Details

Custom fields 'Multiple Company CSV file'

Depending on the setup in ‚my agency‘ and in 'company setup' the CSV-file will include generic data. The 'Multiple Company CSV-file' contains other column identifiers compared to the 'Single Company CSV-file'. All custom fields are named with 'allgroups0.fields0.value' in a numeric row. The custom fields from a company setup are highlighted with a ‘!’ in column 2 followed by the given name of the field.

Example:

	my agency custom fields	company setup custom fields
CSV column 1	allgroups0.fields0.value	allgroups1.fields0.value
CSV column 2	Contract Details	!Staff No. for Umbrella

The '!' in front of the named field 'Staff no. for Umbrella' identifies the column as a company setup custom field

CSV Upload

Please refer to section CSV Download / Upload.

Section 'Send credentials'

Credentials can be send to all profiles or to all arrangers and to all profiles or all arranger from a specific company. The email address, which is stored at the field E-mail in the profile, will be used for sending the credentials

Field	Description
All profiles	Send credentials to all profiles (Traveller, Arranger, Approver, Profilmanager)
All arrangers	Send credentials to all arrangers
Company field	Choose the company for which credentials should be send (all profiles or all arrangers)