Login and Password

General

To join Umbrella Faces Suite, the following data are required:

• User name (Benutzername)
• Password (Passwort)
• Agency-Key (Agentur)

Those login data are allocated to a Traveller, Arranger , Approver and Administrator.

Procedures / Processes

Credentials

Credentials are sent via email. Credentials can be sent by an arranger, approver, administrator or a profile manager and a supporter.

Login

The URL https://faces.umbrellanet.ch/faces/login can be accessed with the obtained credentials.

Login Page

Data protection / Privat policy

After initial login, the data protection provisions have to be accepted.

Password

Password renewal

The password must be renewed every 90 days.

A password must contain at least 8 characters, with a minimum of one digit, one capital letter and one special character.

New password request

If a user forgets their password, a new password can be requested.

Change temporary password

The first time you log in, the temporary password from the login email must be changed.

The password must contain at least 8 characters, with a minimum of one digit and one letter.

Password locked

After three times a wrong password is entered, the user access is blocked for 10 minutes. For instant access a new password will need to be requested.

Password including AeTM-Integration

When working with the AeTM-Integration (see AeTM Integration), the Faces credentials are not relevant. Therefore, the login works slightly different:

• Faces username and password are only displayed by creating new travellers (mandatory)
• To prevent that the AeTM password stored in Faces is not different from that in AeTM, the Community Settings should be adjusted with 'Enable password expiration', so that AeTM passwords never expire. If this is not configured, the user will eventually be forced to set a new password directly in AeTM, while in Faces then still the old password is stored.

• The AeTM-Integration will never check an expired password in Faces.

User rights

User level	Own traveller profile	Edit self	Edit other travellers	Edit company	Edit travel agency
Traveller	yes	X
Approver, Arranger	yes	X	Only assigned travelers
Company admin	no	X	All travelers in same company	some data
Agency admin	no	X	All travelers	yes	some data