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Version vom 6. Juni 2016, 13:02 Uhr

General

In this tab company profiles will be created and modified.

Layout

manage company manage company1

User Interface

Section 'General'

Field Description
Parent company Administrative assignment of a company, which is the main company.
Customer No. AIAN of the company (also synchronized as PIN). In case the customer number is the same as the parent company, no PIN is published.
Company Enter the full name of the company.
Short name Must be unique in the GDS (PCN)!
Street Register the street of the company.
Street 2 Add additional street address.
ZIP Register the ZIP code of the company.
Place Enter the place of the company.
Country Chose the country.
phone Enter the main phone number.
Fax Enter the main fax number.
E-Mail, E-Mail 2, E-Mail 3 Enter the main E-Mail addresses of the company.
UUID Add the database number, which is relevant for CSV Uploads (column: company.uuid)
Subsidiaries Register the parent company or companies, which are associated to the parent Company.
Form of Payment Register the main credit Card. This credit Card is written as FoP (F. or FP) in the GDS's.
Creditcard No. Register the Credit card number.
Expiration Add the expiration date of the credit card (Format DD/YY)
Use as web-card Here you can specify how the traveller is allowed to use the company card (hotel guarantee or web card).
  • Traveller decides: Traveller can select the use of the company card (optional).
  • Mandatory use: Traveller automatically has chosen the company card. No personal credit card can be used for Hotel guarantee or as web card.
  • Prohibited use: Traveller can not choose the company card and therefore needs to enter a personal credit card.
Web-Card In this field a second company credit card can be stored. This is useful when the primary card is an AirPlus or BTA card, which will not be accepted as a web card or for hotel guarantee.
Personal cards Here you can specify how the traveler may use a personal credit card.
  • FP and guarantee: Travellers are allowed to enter a credit card in their profile. This credit card can be used as form of payment, hotel guarantee and web-card.
  • Guarantee only: Travellers are allowed to enter a credit card in their profile. This credit card can be used for hotel guarantee and as web-card
  • None: Travellers are not allowed to use a personal credit card,

Section 'Interface setup'

Field Description
Personal CC on Configuration in which AeTM Field (possible values CC1, CC2 or CC3) the personal credit card will be transmitted.
Target GDS Drop down of Amadeus, Galileo
Travel Department OID Register the Amadeus Office ID to which the profile will be synchronized. If the field is empty, the profile will be synchronized to the main office ID.
Travel Department Org-ID Register the Amadeus Organisation ID (allocated to the OID).
Reporting Office

The Amadeus Office ID will be transmitted as "shadow destination".

AeTM Site-Name The ending of the URL http://e-travelmanagement22.amadeus.com/Login/umbrella is used.
Site Code Entry of the AeTM main community (L1)
Agency Location Entry of the 3-letter-Code where the agency/company is located. (Galileo Phonefiled Element)
Cytric org Search of the respective Cytric Location and Divison for the profile.
Cytric server Entry of Cytric server if differs form the standard agency setting
Travel Groups, Group ID, Description

Company related AeTM communities or Cytric Travel Policy Group indluding free text description

Section 'Preferences'

Field Description
Airline Company program
Airline Choose the Company Airline loyalty programs by using the drop down menu.
Published as CSX prefix command (OSI or SK)
Guarantee Hotel/Rental car Guarantee for hotel and car rental with a credit card (company or web card).
Hotel Travel guidelines
Hotel chain Choose the Hotel chain by using the drop down menu.
Rate code Definition of the rate code (e.g. RAC, COR). One rate code per chain is permitted
Customer Request Enter a free text.
Car Travel guidelines
Company Drop down menu with relevant car rental companies.
Corporate Discount Nummer Customers Corporate Discount Nummer
Customer Request Free text requests
Preferred Rental Preferred Rental are registered as PPC in Amadeus CSX.

Section 'Your Team'

Field Description
Agency

Travel Agency to which the company is allocated.

Confidential

free text

Email delivery
E-Mail invoice delivery E-Mailaddress which is used for invoice delivery. This field can be used in Custom publish action, source 'emailInvoiceDelivery'.

Section 'Comment'

Comments are free text formats.

Module: CSX

Comments will be transmitted as profile notes in Amadeus CSX.


Section 'Log'

The log is a history of all saved modifications. The log shows date, time, user and status "saved profile".

Workflow / Processes

Company create / modify

Company profiles can be created, edited and deleted. Create a new Company in the tab "Companies" by clicking on "Manage companies" and a second click to the green "plus icon". This will create a new empty input mask for a company profile. The deletion of a company profile also deletes all associated travellers. After saving a company profile (new or modifications) the profile data is transmitted to the relevant systems. A status message is shown in the Section Publishing.

Company profiles are not transmitted into AeTM or Cytric

Company setup

Company Setup

In the company setup Custom Field definitions can be created for a specific company.

CSV Download / Upload

All traveller profiles from a specific company can be downloaded and uploaded via a CSV-File (comma-separated values).

CSV-Datei auswählen

Every single data fields in the CSV will be transmitted into the Tenzing Faces Profile. Please take into account::

  • Mandatory fields have to be completed in the CSV
  • Dates like birthday must have the Format dd.mm.yyyy (e.g. 23.06.1962)
  • The modifications of numbers (credit card numbers, frequent Flyer numbers) in Microsoft Excel in a CSV-file have some specifications! In Microsoft Excel a number, with more than 15 counts, is automatically displayed exponentially.(KB214233). Numbers like 12345678901234567 will be converted in 1.23457E+16. To prevent this situation, numbers should be captured including spaces, e.g. '1234 5678 9012 34567'.


CSV-Upload Ergebnis

If the upload leads into an error the relevant messages are shown. A printable version of the error message is available in "errorfile".

Update of existing profiles

If an existing profile will be updated, the "uuid" and/or "record locator" must be present in the CSV. The record locator refers to the Amadeus CSX Profil-Recordlocator.

Module: AeTM

If an AeTM profile is created from an existing Faces Profile, the CSV-files must contains the following columns:

Column Discription Value
sortedTravelGroups0.groupId Travel groups / Main travel group Community-Code, sortedAetmRoles0.community is always the Home-Community for the traveller
sortedTravelGroups1.groupId,sortedTravelGroups2.groupId, etc. Travel groups / Further travel group further Communities, it can be done any numbers of communities (numbering: sortedTravelGroups"X")
sortedTravelGroups0.role ,sortedTravelGroups1.role ,sortedTravelGroups2.role, etc. Travel groups / Role AeTM Roles:
  • TRAVELER
  • PRINCIPAL_TRAVEL_ARRANGER
  • APPOINTED TRAVEL_ARRANGER
  • TRAVEL_APPROVER
  • FALLBACK_APPROVER
sortedPublishStates1.id.publishtarget Target system Insert the value "AETM" for a transmission into AeTM
sortedPublishStates1.recordlocator Target system identification number/name AeTM Login Name
To synchronize the existing AeTM profile with an existing Faces Profil, the AeTM Login name must be entered. In case of empty "sortedPublishStates1.recordlocator" a new AeTM profile is created.


Technical/Functional Details

Field-Mapping

Faces CSX AeTM umbrella.net
Customer No. AI AN, PIN n/a No.
Company AP n/a Name
Short name PCN n/a Name
Street AB/AD1 n/a Street / No.
Street 2 n/a n/a
ZIP AB/ZP n/a ZIP
Place AB/CI n/a City
Country AB/CO n/a Country
Phone AP -B n/a Telephone 1
Fax AP -F n/a Fax
E-Mail, E-Mail 2, E-Mail 3 APE or RM*EMAIL n/a E-mail
Form of Payment
  • FP
Module: Railif module Rail is active
  • RM*DB:ZA:4 (if invoice is selected)
  • RM*DB:ZA:15 (if a credit card is selected)
n/a Credit Card (Main or Logde)
Web Card n/a n/a Credit Card (without Main or Lodge)
Airline Company program n/a n/a
Airline SK oder OS n/a n/a
Guarantee Hotel/Car rental PHI/G und PCI/G n/a n/a
Hotel Travelguidelines n/a n/a
Hotel chain PHI/CO n/a n/a
Rate-Code PHI/SR n/a n/a
Customer Request PHI/SI n/a n/a
Car Travelguidelines n/a n/a
Company PCI/CO n/a n/a
Corporate Discount Number PCI/CD n/a n/a
Customer Request PCI/SI n/a n/a
Prefered Rental PPC n/a n/a
Confidential RX n/a n/a
E-Mail delivery n/a n/a
E-Mail invoice delivery n/a n/a
Reporting Office FK and ES n/a n/a
Comment PN n/a n/a

Profile actions

COPY

Company name, phone, fax

name,phone,fax

Customer No.

externalnr

Email, Email2, Email3

email, email2, email3

Web-Card (Credit card vendor, number, expiration)

fopCreditcardType2,fopNumber2,fopExpiration2

Hotel chain

hotelmemberships#.alliance

Hotel rate code

hotelmemberships[#].membernumber

Car rental company

carmemberships#.alliance

Car rental Coperate Discount Number

carmemberships#.membernumber

Car rental customer reqeust

carmemberships[0].additionalinfo

Guarantee Hotel/Car rental

guarantee

Generic fields, e.g. in Section "Preferences"

mergedgroups:general.header_prefs:0.value

Travel Groups -Group ID

travelgroups[#].id.groupId

Parent company

parentCompany.name

Airline Company program (Airline)

airlineincentives#.alliance

Airline Company program (Infotext)

airlineincentives#.additionalinfo

Form of payment - Amadeus CSX

fop

Form of payment - Galileo GWS

fopGws

Email invoice delivery

emailInvoiceDelivery

Cytric Source

Location

cytricLocation

Division

cytricDivision

FILTER

Filter Company name

//pnrElements[pnrElementInformation/pnrElementIdentification/textSubjectQualifier = '3' and pnrElementInformation/pnrElementIdentification/informationType = '5'][1]

Filter phone business

//pnrElements[pnrElementInformation/pnrElementIdentification/textSubjectQualifier = '3' and pnrElementInformation/pnrElementIdentification/informationType = '3']

Filter Fax

//pnrElements[pnrElementInformation/pnrElementIdentification/textSubjectQualifier = '3' and pnrElementInformation/pnrElementIdentification/informationType = 'P01']

Filter customer no. / AIAN

//accountingSection[accountingInformation]

Company address

//addressSection

Filter PIN

//generalProfileInformation[globalIndex]

Filter Car Travelpolicy

//carCustomerInformation

Filter Hotel Travelpolicy

//hotelCustomerInformation

Amadeus CSX

Change of Travel department OID

If a new travel department OID is registered (or modified) on an existing company, then:

  1. The company in the old OID is deactivated (also all associated travellers are deactivated)
  2. A new company in the registered OID is created
  3. In Faces all CSX record locator of all travellers will be deleted. Within the next 60 minutes all travellers affected are created in the new OID

AeTM

Company profiles will not be synchronized into AeTM.

Cytric

Company profiles will not be synchronized into Cytric